- If you are working with the CLT-led Design Team, sign up for your Course Review meeting ASAP.
- Use these guiding questions to facilitate your peer review meeting, if you are following the peer process (link requires Champlain login). The CLT-led course review meetings will use the same guidance, so we recommend you review the document in advance.
The third phase of the ramp-up is the Review Phase, which includes two components: the Course Review meeting and the Technical Review (not a meeting). Watch the video for an overview:
What to Expect from the Course Review Meeting
The Course Review meeting will happen with a peer or team lead if you have been following the peer support process, or with a member of the Design Team if you have been taking part in the CLT-led process. In the latter case, you may choose to have your Course Review with the person you’ve been working with or with another member of the Design Team (more in the logistics subsection below).
What the Meeting Covers
In the meeting, you’ll talk about two general categories of things:
- Whether your syllabus, Canvas course, and delivery plan meet the Fall 2020 Course Standards
- Other topics related to your pedagogy that are not covered by the standards, such as the structure of your course, how you will assess student learning, and any special strategies or additional content you are creating. These categories are not requirements, but things that are helpful to discuss with a peer or design consultant to ensure that you’ve thought through how your course will work in the flex-hybrid environment.
During the meeting, you’ll work from a set of guiding questions, but these are not intended to be the limits of the conversation. Some may be more relevant than others.
You can also ask for feedback or suggestions on anything you are still working on or think you might need to change before the start of the semester. The meeting will not evaluate every detail of your Canvas course–for example, the conversation might include noting whether you have your gradebook set up, but will not check whether the math works. That happens in the Technical Review.
How to Prepare
To be ready for the Course Review meeting and make it as effective as possible for you, please keep the following in mind:
- Before the Course Review, ensure that your syllabus is done, your assignments are in Canvas with due dates and point values, you have built the first few weeks of Canvas modules including all relevant readings, discussions, quizzes, assignments, etc, and you know (and have described in the syllabus) your weekly course delivery plan, including synchronous time. Your course can’t be reviewed if these items are not ready. Ideally, go through the Standards Checklist and make sure you are meeting each one in advance of the meeting.
- Set up your meeting at a time when you can videoconference, and be ready to share your screen so you and your peer collaborator or Design Team consultant can look at your Canvas course.
- Review this Key Questions for the Review Phase document, available as a Google Doc template (note that this link will create a duplicate of the document in your Drive) and a downloadable Word document (below), in advance of the meeting. You do not need to fill it out unless you want to, but please identify and note the questions that you think are most relevant to focus on in your meeting. You might want to use the document to take notes during the meeting as well. The document also includes a description of what the Technical Review will assess.
Course Review Meeting Logistics
If you are working through the peer process, please arrange your Course Review with your peer. At the meeting, you can cover all of your and your peer’s courses. Plan to spend at least half an hour on each person’s courses; an hour per person is more likely. Once you’ve completed the meeting and feel that your courses are ready for Technical Review (see below), email your team lead and let them know. Notifying your team lead is a very important part of the process; your course will not undergo technical review and be considered “finished” until you do so.
If you are working with the Design Team, please sign up for your Course Review with the consultant you’ve been working with (they can provide you with a link to sign up or schedule a meeting directly), or with another member of the Design Team. You can sign up with a random member of the team here.
Don’t forget: the Course Review meeting needs to happen no later than August 17 for full-time faculty and August 21 for part-time faculty (new faculty may be exceptions). Please schedule your review accordingly.
The Technical Review happens after the Course Review meeting is complete. It does not require a meeting. During the Technical Review, Canvas experts Freddy Angel, Josh Blumberg, and Ursula Jones will run a script on your Canvas shell to automatically check things like whether assignments have due dates, whether your gradebook adds up to 100%, whether your syllabus is uploaded, and other items listed in the Fall 2020 Course Standards. They will also “peek” into your course to make sure the first few weeks’ modules are ready and to clarify anything the script flags. (Note they do not go through your content, evaluate your assignments or delivery plan, or offer any kind of assessment of your course other than verifying that the Canvas shell meets the standards.) This whole process takes about ten minutes. You will hear from the Technical Review team if there are problems you need to fix.