In October 2020, Google Meet rolled out several new features that bring it to near-parity with Zoom: polling, moderated Q&A, breakout groups, and host controls. Meet has also recently added a Jamboard integration; for more information on using Jamboard, a powerful whiteboarding and collaboration tool, see our Jamboard tutorial. (A “raise hand” option is now available too, but because it is very easy to find and understand, it will not be covered here.)

Meet has distinct advantages for Champlain faculty and students because we already use other Google tools like Drive and Calendar. But many faculty who needed these features, especially breakout rooms, were forced to use Zoom, adding new complications like a more convoluted process for getting meetings into students’ calendars. Now, in most cases, faculty will have the option of switching back to the more streamlined Meet without losing important tools for teaching.

Finding the New Features

Polling, Q&A, and breakout rooms (referred to here as “in-call tools”) are all found by clicking on the small geometric shapes symbol in the upper right during a Meet call:

Screenshot of the upper right corner of a Meet call in progress, showing part of the address bar, and below, the icons representing the participant list, chat, in-call tools, and icon of the user. The in-call tools icon is a triangle above a circle and a square.
Upper right corner of a Meet call in progress, showing the icons for displaying the guest list, chat, and in-call tools.

Clicking on the geometric shapes icon reveals the polling, Q&A, and breakout groups tools:

Meet call in progress, showing two participants occupying most of the screen, with a right-hand sidebar that includes a clickable list of in-call tools; from top to bottom, these include Breakout Rooms, Polls, and Q&A.
A Meet call in progress with the in-call tools sidebar visible.

Below we will explain how each of these tools works. (Note that any user in the call can see this sidebar, but with the exception of answering polls or posting questions, only the host can control the tools.)

Meet also features new host tools that allow you to control who can enter the call and share their screen, which will help manage any “Zoom-bombing” incidents or disruptions. We explain how to find and use those at the bottom of this article.

If you are not able to access these features following the above instructions, or you do not see the geometric shapes icon in a meeting you are hosting, please contact Champ Support for assistance with your account. (These premium features may not be available for Champlain users who are not current instructors in campus-based programs.)

Breakout Rooms

Breakout Rooms are the first item in the in-call tools menu. When you click the item, you’ll be given a list of options, including how many groups you want to create, and a button to actually start the rooms. Meet will randomly sort participants into breakout groups and leave the host in the main call. However, the host has the ability to manually move participants from one room to another by dragging and dropping their names. You can also edit the groups during the call if you want to mix things up. There is not an option to pre-load a list of groups; however, if you close the rooms, Meet will save the groups so you can reopen them later in the call or on a future call that uses the same link (e.g., a recurring Meet you have created in Calendar and invited your students to). Protip! You can open the call any time before the designated time, and you will be able to set up the groups however you like as long as you have invited all your students and they have all RSVPed yes. Make sure everyone RSVPs at the beginning of the semester so you have this option.

Once the host has set up the rooms as desired, they can open them. Participants will receive a message asking them to click to join their assigned room. Anyone who does not click will remain in the main call along with the host.

While breakout rooms are running, the host can see where everyone is, as in the screenshot below:

Breakout groups sidebar as seen by the host while breakout groups are in session. It features two round buttons, "Edit Rooms" and "Close Rooms", and a list of the rooms, including the main call, breakout 1, and breakout 2. Each room shows icons of all participants who are in that space, with the host in the main room and two participants each in the breakout rooms.
The breakout rooms controls as seen by the host while breakout rooms are in session.

The host can easily hop from one room to another. Participants can return to the main call, but not jump to other rooms.

Within the breakout rooms, the call works almost exactly like any other Meet call. Unless chat and screensharing are disabled, participants have those abilities. The chat in a breakout room is not saved after breakout rooms end. The chat in the main call does not broadcast to the breakouts (Meet does still lack the “broadcast” feature in Zoom that you can use to communicate with everyone at once during breakouts).

When the host is ready to end the breakouts, they simply click “close rooms” in the sidebar. Participants will receive a popup to click on to return to the main call. If they do not click the link, they will be automatically returned to the main call after a set amount of time (about a minute), giving them time to wrap up their thoughts.

Note that Meet does not have an option to change the host or designate a co-host, so as the faculty member, you will need to make sure that you are the one who creates the Meet. (In most cases, this will not be an issue since you are creating the Meets in advance anyway, but if you have a guest speaker, you will need to manage breakout rooms and all the other in-call tools for them.)

For further information on running breakout rooms, check out Google’s instructional materials Google’s instructional materials.

Polls

The simple integrated polling tool allows you to ask multiple-choice questions during a call. You can find polls in the same menu as breakout rooms, and clicking the link will start the process of creating and activating a poll:

Screenshot of the in-call tools sidebar with polls selected. The sidebar shows a ballot box with a ballot being inserted and reads "Find out what others think. Post poll questions and show everyone the combined responses", followed by a button reading "start a poll".
Sidebar with polls selected
Screenshot of the poll creation tool in the sidebar, showing fields for entering a question and two answer options, a plus-sign button for adding more options, a trash can for deleting the question, and buttons to save or launch the poll.
The poll creation tool

You can create as many polls as you like. Google provides further instructions further instructions about Meet polls. Clicking “launch” will make them available to participants immediately. However, you may wish to create polls in advance (for example, while students are busy in a breakout room) and launch them later. If so, click save. Protip! If you want to create your polls before class, you can start the Meet at any time, create your polls, save them, and hang up the call. They will still be there when you open the call at class time. For this to work, you must use the same Meet link. The polls are saved specifically in that call.

When you are ready to launch your poll question, you will see an option to make results visible to everyone. This is turned off by default, but you should click the slider to turn it on if you want students to be able to see the aggregated responses (they will not see who answered what).

All data from the poll will be saved, and you will receive it as a Google Sheet via email after the call ends, making this a great way to assess attendance and participation without having to make notes during the Meet.

Q&A

The Q&A feature allows participants to submit questions in a designated area, preventing them from getting lost in the chat. Participants can also see each other’s questions and upvote them, allowing you to identify high-priority questions. You can then mark them as answered. You can also hide or delete disruptive questions.

The Q&A feature is found in the same in-call tools menu (the geometric shapes icon) as breakout groups and polls. Make sure you turn it on the first time you open the call so you and students can access it. Most users will find it reasonably easy, and detailed instructions are available from Google’s support resources on Q&A.

You can also use Q&A to pose questions to your students, but (despite the name) it does not provide a mechanism for them to answer. In most cases, if you are asking a question, it is better to use polls or simply ask your question verbally. An exception might be if you had several possible discussion questions or points in mind and you wanted to see what was more exciting to students. You could post each question separately and let them upvote the ones most interesting to them.

Host Controls

Google has also rolled out new controls for meeting hosts that can help prevent “zoom-bombing,” or simply limit the capabilities of users in a webinar, large class, private meeting, or other event where you want stricter management. These options are found via the settings menu, which you can access using the “three dots” menu in the lower right of the screen during a call. (Remember, if you don’t see the three dots, move your mouse over the bottom of the window so the bar with the mute, hang-up, and video on/off options appears.)

Screenshot of the settings menu as displayed by clicking the "three-dot" menu. Image shows the three dots in the lower right, with a pop-up menu of call options, including record meeting, change layout, full screen, turn on background blur, turn on captions, use a phone for audio, report a problem, report abuse, troubleshooting & help, and settings.
Finding the settings menu

You may be familiar with the settings menu already since it is how you control which devices you use for audio, microphone, and camera. When you open settings, you will now see a third option on the left, host controls.

Meet settings. There are three options on the left, audio, video, and host controls. Host controls is selected. The right two-thirds of the window shows options for allowing quick access, screensharing by participants, and chat by participants. These are all turned on via small green sliders.
The host controls options with explanations

From this menu, you can allow quick access (turned on by default), which allows anyone with the link to join without permission, including by phone. If you turn this option off, access will be limited and uninvited participants will have to gain your permission to join. You can also turn off share your screen and send chat messages for participants. In the past, these have been on by default.

Host control options that existed before these updates are still available. You still have the ability to mute or remove a participant, which you can do by hovering over their image in the call or in the participants list.

Video

If you would like to see these features demonstrated, we have created the following video, which also appears on the CLT YouTube channel.

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